Admin & Customer Service Assistant

Contract type: Permanent
Location: Auckland
Specialisation: Corporate & Commercial
Date: 2022-06-13
Salary: NZD55000 - NZD59000 per annum
Reference: JO-2205-20264
Contact name: Alex Smith
Contact email: alex@tech5.co.nz

Job description

  • Exciting opportunity to work for a family business in a fast-paced industry
  • Opportunity to gain valuable experience and work under the finance manager
Reports to: Finance manager/Managing director 
Location: Penrose, Auckland
Hours: 40 hours per week. The ordinary hours of work are Monday-Friday, 8.00am-5pm. 
Full time, permanent role.
 
Purpose of Position
The position is responsible for full ownership of Admin and Customer Service function. The Finance Manager will be able to count on you to support him in his role, enabling the smooth running of the finance and admin department.

About the company
This company is a family business that began many years ago in 1980. They specialize good old-fashioned specialty smoked meat products and bacons and have a brand-new state of the art facility in Auckland.
 
About the role
The principle objective of this position is to ensure all records of Sales Orders, AP and AR financial transactions are accurately maintained in account books and computerised accounting systems. This includes:

- Administration

  • Received customer orders on telephone, via email and MYOB Advanced system
  • Process customer orders on time and in a timely manner in MYOB Advanced system
  • Respond to customer inquiries. Coordinate with sales and other appropriate departments in processing orders.
  • Process purchase orders, receipt and supplier invoices
 
- AP/AR
  • Accounts Payable and Accounts receivable
  • Process purchase orders, receipt and supplier invoices
  • Weekly transaction reconciliation
 
- General Admin
  • Delegated administration from the Finance Manger
  • Ad hoc job duties from the General Manager

Business/Technical Skills
  • 2 years of administration experience/customer service ideally within a FMCG/Grocery industry.
  • Experience in AR/AP with one or both major food retailers would be very advantageous
  • Experience in customer service in any industry 
  • Strong excel skills. As a minimum VLOOKUP’s, pivot tables.
  • Touch typing speed 60 wpm
  • Strong communication and team work skills 
  • PLEASE NOTE: APPLICANTS MUST HAVE A CURRENT WORK VISA/PERMANENT RESIDENCY/ OR CITIZENSHIP IN NEW ZEALAND
Qualifications
  • A Tertiary qualification is not required
Experience (Technical and Behavioral): (Essential):
  • Functional/Technical Skills: has the functional/technical knowledge & skills to do the job at a high level of accomplishment.
  • Organisational Agility: knowledgeable about how organisations work; know how to get things done both through formal channels and the informal network; understand the origin and reasoning behind key policies, practices and procedures; understand the cultures of organisations.
  • Interpersonal Savvy: relate well to all kinds of people - up, down and sideways, inside and outside the organisation; build appropriate rapport; build constructive and effective relationships; use diplomacy and tact.
  • Building Effective Teams: blend into teams when needed; support strong morale and spirit in their team; share wins and successes; foster open dialog; let people finish and be responsible for their work; define success in terms of the whole team; create a feeling of belonging in the team.
 
If you are interested DO NOT DELAY! Apply NOW or call Alex on 027 582 2555 for a confidential conversation OR email you updated CV to alex@tech5.co.nz 
 
 

Consultant

Alex Smith
Alex Smith

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